Registration Documentation

In Consideration of COVID-19

If you have been diagnosed with a disability but do not have access to documentation at this time, please complete our Student Accessibility Services Questionnaire.

If you have not been formally diagnosed with a disability but feel that you need to register with us for reasons related to Covid-19, please email sasreg@yorku.ca so we can set up a time to speak to your individual circumstances.  Our office does not provide diagnostic services, however, we do offer a screening for students who suspect that their academic difficulties are due to an undiagnosed attention disorder, learning disability or mental health disability.  Information about this screening is available from the Disability Screening page of our website.

If you have been asked for updated documentation by your Accessibility Counsellor because your academic accommodations were temporary, please see if you are able to book a virtual appointment with your healthcare professional to discuss documentation. 

Disability Related Documentation

Academic accommodations at York are highly individualized, students with the same diagnosis might have very different academic accommodations.

To support the development of your academic accommodation plan, an in-depth understanding of your functional limitations is needed. A Functional Limitation is defined as any restriction to a person’s ability to perform daily activities necessary to participate in post-secondary studies and is expected to remain with the person for the person's expected life or a determined duration (it is how your disability impacts you and your academics).

Disability related documentation plays an integral role in our understanding of your functional limitations.  All documentation submitted as part of registration with our office should be as recent as possible and include comprehensive information relating to your functional limitations.  Documentation should be from a health care practitioner, for example a psychologist or family doctor, who can confirm diagnostic criteria is met or that you are in the process of being accessed. 

Students with different disabilities will have different kinds of documentation to submit to our office. The information provided below is in the interest of assuring that documentation contains information relevant to the development of an academic accommodation plan. It is not intended to be an exhaustive list, nor is it meant to restrict access to our services in any way. We will accept older/incomplete documentation as a starting point for registration, however, access to academic accommodations might be very limited and/or interim.  

Questions related to registration with Student Accessibility Services can be directed to sasreg@yorku.ca.

Please Note: To start the registration process with our office, students who received supports in high school can provide us with a copy of their Individualized Education Plan (IEP), however, documentation from a health care practitioner, such as a psychologist or family doctor, will be requested.

Are you a visiting student? To start the registration process with our office, visiting students (or students transferring to York from another university) can upload the disability related documentation they submitted to their home university. Additional documentation might be requested as part of accommodation planning at York.

Physical, Sensory and Medical Disabilities

We have a Verification of Physical, Sensory and Medical Disability form that can be completed by your health care practitioner.
Physical, sensory and medical disabilities include, but are not limited to:

  • Deaf, deafened or hard of hearing
  • Vision
  • Autoimmune disorders
  • Brain injuries, including concussions

Please Note: students with multiple diagnoses can ask their health care practitioner to provide all relevant information on one of our medical forms (it is not necessary to have multiple forms completed by the same practitioner). 

Mental Health Disabilities

We have a Verification of Mental Health Disability form that can be completed by a medical practitioner or registered psychologist. If you have been referred to a specialist for a mental health assessment, the referring practitioner can complete our medical form.
Mental health disabilities include, but are not limited to:

  • Major Depressive Disorder
  • Bipolar Disorders
  • Schizophrenia
  • Eating Disorders
  • Anxiety Disorders such as Generalized Anxiety Disorder and Social Anxiety Disorder

Test and/or performance anxiety are experienced by most students. Counselling supports for students experiencing test and/or performance anxiety are available through Student Counselling, Health & Well-being (SCHW).

Please Note:  students with multiple diagnoses can ask their health care practitioner to provide all relevant information on one of our medical forms (it is not necessary to have multiple forms completed by the same practitioner). 

Learning Disabilities

If you have been diagnosed with a Learning Disability, please provide a copy of the report from your most recent Psychoeducational Assessment. Ideally, this assessment will have been completed with adult norms (you were 18 years of age or more when testing was done) or within the last 4 years. We do accept older reports as part of registration. 

Students with old psychoeducational assessments are advised to register with our office as soon as they accept an offer of admission to York so that their existing report can be reviewed and we can discuss possible funding and/or referral for an updated assessment.

Please Note: high schools in Ontario keep student records for 5 years after graduation. Psychoeducational Assessments are part of this “Ontario Student Record”.

Autism Spectrum Disorder

The most robust documentation we receive from students with Autism Spectrum Disorder (ASD) is a Psychoeducational Assessment,  If you have had a psychoeducational  assessment completed, please submit this report as part of registration with our office. 

If you do not have a psychoeducational assessment, our Verification of Mental Health Disability Form can be filled out by a health care practitioner.

Please Note:  high schools in Ontario keep student records for 5 years after graduation.  Disability related documentation, such as a psychoeducational assessment, is part of this “Ontario Student Record”.

Attention Disorders

If you have been diagnosed with Attention Deficit/Hyperactivity Disorder (AD/HD), you can provide us with the report from your most recent Psychoeducational Assessment or have our Medical Documentation for ADHD Form completed.

Please Note: high schools in Ontario keep student records for 5 years after graduation.  Psychoeducational Assessments are part of this “Ontario Student Record”.

ADHD Assessments

Evaluation by clinicians who have extensive training and experience in differential diagnosis is recommended. Assessments should include:

  • early indicators of difficulties with attention and/or hyperactivity and impulsivity in the student's school history and/or through consultation with someone who has known the student well over a significant period of time (e.g. family, teachers)
  • a thorough family, social, academic and/or occupational history which includes consultation with individuals who know the student well

Documentation which does not contain the above might result in provisional accommodations while more extensive information is obtained. The assessment should have been completed within the last five years or the diagnosis made at 18 years of age or older. Previous evaluation by a pediatrician may provide evidence of the existence of the disorder since childhood but may be questioned as the sole indicator of adult AD/HD.