For Information for Faculty, please click here.
- messaging the entire class that any student requiring a formal accommodation that is documented on a Letter of Accommodation (LOA) should send it again to verify the accommodation
- Faculty can reach out to Alternate Exams (email@example.com) to obtain a list of all students (names, student number) who requested accommodations for their exam. The subject line for these requests should look like:
SUBJECT LINE: COURSE CODE. EXAM DATE. List of Accommodated Students
This list will NOT include the accommodations for each student. Alternate Exams does not have capacity to pull this information automatically and would have to pull this information one student at a time. Potentially, this would mean that the over 2000 students registered with Alternate Exams, if each student on average had 3 exams – looking up over 6000 individual reports. It is suggested that instructors once they receive their list, create one email and BCC: all the students in the list and put themselves in the TO: line and ask that students forward their LOAs so that accommodations can be put in place.
Students should be directed to be in touch directly either with their Accessibility Counsellor or to request their LOA online at: https://accessibility.students.yorku.ca/ . Students are currently receiving their letters within 24 hours and sometimes sooner.
If the student has documentation that they require accommodations, they can make an appointment to do intake with Student Accessibility Services over the phone by emailing firstname.lastname@example.org . Students are being told they are registering late in the term and as a result, we might not be able to put accommodations in place for them for this exam period. We need to reach out to faculty to see what is possible. When we do not have the time to put accommodations in place, we can support a deferral or petition process if the student feels they cannot write without accommodations.
Students without documentation might be requesting academic consideration for accommodation based on non-disability related grounds. This would be at the purview of the instructor.